Batch functions in Story Collector for QuarkXPress

Batch functions in Story Collector for QuarkXPress?

When dealing with multiple files, the story order, the export and import operations differ slightly to those of single files described earlier on in this chapter.

How to set the story order?
To set the story order for a batch export operation:

• From the TRADOS menu, choose Settings. The Settings dialog box is displayed.
• In the Default Story Order box, select either Top-down order or Left-right order.
  • Top-down order: This means Story Collector for QuarkXPress starts at the top of the page and moves from left to right at each height. Therefore, stories situated higher on the page than other stories are always exported first, even if the other story is farther left.
  • Left-right order: This means Story Collector for QuarkXPress starts at the left of the page and exports all leftmost stories beginning at the top and finishing at the bottom of the page. It then returns to the top of the page, and so on. Therefore, leftmost stories are exported first even if one story is higher than another on a page.
    
    The order you choose applies to all subsequent batch export files, and to individual files if you do not set a story order in the Story Order dialog box.
  Note: For batch operations, story order is limited to Top-down or Left-right. There is no custom order option.
• Select default batch import and export directories in the Default Batch Directories box. You must specify these or the Batch Export and Batch Import buttons in the in the Batch Export and Batch Import dialog boxes remains greyed out. These settings are retained and used as default settings until you change them again.
• Click OK to confirm the settings.
  
  NOTE: The Settings dialog box allows you to include stories left on the pasteboard. These are placed after the Master page stories and before the main page stories in the export file.

Exporting Stories
To export stories from multiple files at the same time:

• Select a default Batch export folder for the batch files. You do this in the Settings dialog box.
  You must set this before you can export multiple files. The Batch Export button in the Batch Export dialog box remains greyed out until you select an export folder.
• From the TRADOS menu, choose Batch Export. The Batch Export dialog box appears
• Click Add. The Add Files dialog box is displayed.
• Browse to your source QXD folder and select the files that contain stories for export. Click Open to confirm your selection. The selected files are added to the Files To Export list in the Batch Export dialog box.
• In the Batch Export dialog box, your source QSC folder appears as you previously selected it in the Settings dialog box. You can change this if you wish by selecting another folder using the Browse button, but it reverts to the folder specified in the Settings dialog box for subsequent batch export operations.
• In the Batch Export dialog box, click Export to run the export operation. The Batch Export progress bar is displayed and Story Collector for QuarkXPress creates an export file(s) in the folder you specified. The Batch Export Results dialog box opens. It tells you if the export has been successful, the time and the date of the export and how many stories have been exported.
• Click OK to finish the export process, or click Save As to save the batch export results to a log file. The Save Log File dialog box opens.
• Browse to where you want to save the log file, name it and click Save. Story Collector
  for QuarkXPress saves it under the name and in the location you specified.
• Click OK in the Export Results dialog box and the export process is finished.
  
  Story Collector for QuarkXPress creates an export file (QSC) for each Quark source file in the source QSC folder. Each export file has the same name as its corresponding QXD file.
  
  NOTE: You must close the index palette before undertaking a batch export. The Batch Export menu option is greyed out until the index extension palette is closed.

Importing Stories
To import multiple files at the same time:

• Select a default Batch import folder for the batch files. Select your target QSC folder. You do this in the Settings dialog box. You must set this before you can export multiple files. The Batch Import button in the Batch Import dialog box remains greyed out until you select an import folder.
• From the TRADOS menu in QuarkXPress, select Batch Import. The Batch Import dialog box is displayed.
• Click Add. The Add Files dialog box is displayed.
• Browse to your target QXD folder, and select the untranslated files that you wish to overwrite. Click Open to confirm. The selected files are added to the Files to Import list in the Batch Import dialog box.
• In the Batch Import dialog box, your target QSC folder appears as you previously selected it the Settings dialog box. You can change this if you wish, but it reverts to the folder specified in the Settings dialog box for subsequent batch import operations.
• In the Batch Import dialog box, click Import to run the import operation. The Batch Import progress bar is displayed and Story Collector for QuarkXPress overwrites the copy of the original source file(s) in the target QXD folder with the import file(s). The Batch Import Results dialog box opens. It tells you if the import has been successful, the time and the date of the import and how many stories have been imported.
• Click OK to finish the import process, or click Save As to save the batch import results to a log file. The Save Log File dialog box opens.
• Browse to where you want to save the log file, name it and click Save. Story Collector for QuarkXPress saves it under the name and in the location you specified.
• Click OK in the Import Results dialog box and the import process is finished.
  
  Story Collector for QuarkXPress overwrites existing files of the same name in the target QXD folder. Therefore each target QXD file has the same name as its corresponding source QXD file, but is located in the target folder.
  
  NOTE:
  • You must close the index palette before undertaking a batch import. The Batch Import menu option is greyed out until the index extension palette is closed.
  • If your QuarkXPress file contains inline frames, QuarkXPress places them at the start of the translated file when you import your translated file back into QuarkXPress. You need to move these inline frames back into their original position. Use your source QXD files as a reference if necessary.

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